AYGAZ DOĞAL GAZ TOPTAN SATIŞ A.Ş.
PERSONAL DATA PROCESSING CLARIFICATION TEXT

As Aygaz Doğal Gaz Toptan Satış A.Ş. ("Company"), we pay maximum sensitivity to the security of your personal data. With this consciousness, as the Company, we put great importance to the processing of personal data of all persons related to the Company, including those who use our products and services, in accordance with the Law on the Protection of Personal Data (”PDP Law”) No. 6698. With full understanding of this responsibility, as the Data Controller, we are processing your personal data as described below and within the limits prescribed by the legislation.

1. Collecting, Processing Personal Data and Processing Purposes

Your data may vary depending on service, product or commercial activity provided by our company; it may be collected as oral, written, or electronic with automatic or non-automatic methods, via offices, branches, dealers, call centre, website, social media channels, mobile applications, and similar ways. As long as you benefit from our Company’s products and services, your data will be processed by creating and updating.

Furthermore, your data may be processed when you use our call centre or website for the purpose of using the Company’s services, visit our Company or website, and participate in training, seminars, or organizations organized by our Company.

Your data collected will be processed within the scope of personal data processing terms and purposes stated in the Articles 5 and 6 of Personal Data Protection Law for; carrying out necessary works by our business units to make you benefit from the products and services offered by our Company; customizing the products and services offered by our Company according to your liking, usage habits, and needs and offering them to you; ensuring the legal and commercial security of our Company and the persons in business relations with our Company (administrative operations conducted by our company, ensuring physical security and supervision of company-owned locations, business partner/customer/supplier (authorized or employees) evaluation processes, legal conformity process, financial affairs, etc.); the determination and implementation of commercial and business strategies of our Company; and ensuring the execution of our Company’s human resources policies.

2. To whom and for what purpose can the processed personal data be transferred?

Your data collected will be transferred to our business partners, suppliers, Koç Group companies, our shareholders, legally authorized public institutions, and private persons within the scope of personal data processing terms and purposes stated in the Articles 8 and 9 of Personal Data Protection Law for; carrying out necessary works by our business units to make you benefit from the products and services offered by our Company; customizing the products and services offered by our Company according to your liking, usage habits, and needs and offering them to you; ensuring the legal and commercial security of our Company and the persons in business relations with our Company (administrative operations conducted by our company, ensuring physical security and supervision of company-owned locations, business partner/customer/supplier (authorized or employees) evaluation processes, legal conformity process, financial affairs, etc.); the determination and implementation of commercial and business strategies of our Company; and ensuring the execution of our Company’s human resources policies.

3. Method and Legal Reason of Collecting Personal Data

Your personal data will be collected in any verbal, written or electronic medium, in order to be able to present the products and services we offer as the Company, in accordance with the above-mentioned purposes within the specified legal framework and with the intention of fulfilling the obligations of our company arising from the contract and law in a complete and correct manner in this context. Personal data collected for this legal reason may be processed and transferred with the purposes indicated in articles (1) and (2) of this text, within the scope of the personal data processing requirements and purposes stated in the 5th and 6th Articles of the Personal Data Protection Law.

4. The Rights of the Data Subject Listed in Article 11 of the Personal Data Protection Law

As data subjects, if you submit your requests relating to your rights to our Company in the manner set forth below in the Official Clarification Text, it will be concluded free of charge by our Company within thirty days at the latest according to the nature of the request. However, if a fee is foreseen by the Personal Data Protection Board, the fee will be charged at the rate determined by our Company. In this context, the personal data owners are entitled;

• To learn whether personal data is processed or not,
• To request information about personal data if it has been processed,
• To learn the purpose of processing personal data and whether they are used appropriately for their purpose,
• To know the third parties in Turkey or abroad to which personal data are transferred,
• To request correction of personal data if they are processed incompletely or incorrectly and to request that the process carried out in this context be notified to the third parties to whom personal data are transferred,
• To request that personal data to be deleted or destroyed and to request that third parties be notified of the processing carried out in this context, where the reasons that require the processing of personal data disappear although it has been processed in accordance with the provisions of the Personal Data Protection Law and other related laws,
• To object to the occurrence of a result against the person through analysing the processed data exclusively through automated systems,
• To demand the damage be compensated in the event of a damage due to the processing of personal data unlawfully.

Pursuant to Article 13/1 of the Personal Data Protection Law, you may submit your request regarding the exercise of your above-mentioned rights to our Company in writing or by other methods determined by the Personal Data Protection Board. Since the Personal Data Protection Board has not determined any method at this stage, you must submit your application to our Company in writing in accordance with the Personal Data Protection Law. Within this framework, the channels and procedures to submit your application in writing to our Company within the scope of Article 11 of the Personal Data Protection Law are explained below.

In order to exercise your above-mentioned rights, you can send your request, including the necessary information to identify your identity and your explanations regarding the right that you request to exercise among the rights specified in Article 11 of the Personal Data Protection Law by completing the form in Application Form address and delivering a signed copy of the form by hand to “Büyükdere Caddesi, No: 145/1, Zincirlikuyu 34394 Istanbul / Turkey” address along with the documents identifying your identity, or through a notary public, or by other methods specified in the Personal Data Protection Law, or you can send the relevant form to adgtoptan@adg.hs02.kep.tr address with a secure electronic signature.

Aygaz Doğal Gaz Toptan Satış A.Ş. Personal Data Protection and Processing Policy Aygaz Doğal Gaz İletim A.Ş. Personal Data Protection and Processing Policy